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Welcome, speakers!
We are delighted to welcome you onboard for The AI Summit New York! This page has all the information you need to prepare for the event.
Please read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful and rewarding event.
Check Requirements Book your accommodation
All speakers must fill out this Speaker Form and sign the Speaker Agreement within it by October 9 as we need the following info:
Job Title & Company
100-word biography
Headshot
Cell number (only to be used in emergency when onsite)
Country & State
Dietary or special assistance requirements
Agree to speaker terms
Please check your biography and photo here. If your details are missing or incorrect, please send the updated information via the Speaker Form.
KEY INFORMATION
PROMOTION & SOCIAL MEDIA
If you’re sharing on social media, feel free to use this copy with the event hashtag so we can amplify:
‘Excited to announce that I am speaking at #TheAISummit New York. Strengthen your strategy in the commercial heartland of applied AI, December 11-12. Check out the line-up at https://newyork.theaisummit.com/conference-speakers!'
Venue
The Javits Center
655 West 34th Street,
Manhattan, New York City, 10014
Expo Opening Time
Wednesday, December 11, 2024, 8:00 am
Thursday, December 12, 2024, 8:00 am
Registration & Check In
Speakers do not need to register themselves. Your speaker pass allows you full access across both event days including content and networking events (excluding some VIP sessions). Your ticket also includes lunch in our Speaker Lounge.
When arriving onsite, report to the registration area to collect your badge. Please report to the venue one hour before your session and to your session room fifteen minutes before it starts.
Registration opens at 7:00am booth days for speakers. Registration is best accessed through the entrance closest to Exhibition Hall 1A.
Please find The AI Summit New York 2024 current agenda here. Please note that the timings are subject to change.
For your most up-to-date time, please check the website.
TRAVEL & ACCOMMODATION
The cost of flight and accommodation is not included in your pass, please arrange your own travel and accommodation, if necessary. Use our discounted rates to secure a hotel booking if necessary. We recommend you book as soon as possible.
VISA
If you need a visa to attend the event, please contact Maria for a personal letter of invitation for your application. Please include the following details and any other requirements from your embassy/governing body:
Full name on Passport:
Job Title & Company:
Passport number:
Passport issue date:
Passport expiry date:
Nationality:
Date of Birth:
PRESENTER
TECH
Speakers must bring their presentation onsite on their own device. We will not be collecting them in advance nor loading them onto laptops at the event.
Please bring your own slide advancer that is compatible with your device if you require one.
A projector, screen, and microphone will be provided.
PRESENTATION PREP
You can use any presentation template. Feel free to use this branded PPT template if you are in need of one though.
Your presentation should begin with the key points, in line with your session description.
Presentations should be created in 16:9 format.
When preparing your presentation, please consider the contrast between background color, font color, and size (no less than size 24), for optimum clarity.
The presentation language is English.
ONSITE
There is only 5 minutes between each session. Please have your presentation ready to go on your charged device to be plugged in via HDMI at the podium.
Please bear in mind the time allocated to you which includes 5 minutes for Q&A at the end of the presentation.
It is requested that all speakers have checked their slides at the beginning of the break before their session starts in the session room. Please ensure that you are back in the conference room 20 minutes before your session starts; you will be introduced to the Chair.
PANELIST
Moderators will contact panelists before the event to discuss running individual panels.
They may organize an onsite meeting to run through the finer details of the session.
Panelists and moderators need to be in the session room at the beginning of the break before the panel starts. All panelists will be equipped with a microphone prior to the start of the panel session.
There will be no presentations; panel sessions will take a question-and-answer format.
MODERATOR
CODE OF CONDUCT
We believe our community should be truly open for everyone. As such, we are committed to providing a safe, friendly, and welcoming environment for all, regardless of gender, sexual orientation, disability, ethnicity, or religion.
This code of conduct outlines our expectations for participant behavior, as well as the consequences for unacceptable behavior, for both the in-person event and the virtual event.
We invite all sponsors, speakers, attendees, media, exhibitors, and other participants to help us create a safe and positive conference experience for everyone. All determinations of appropriate or inappropriate behavior are in Informa’s sole discretion and the decision(s) of the Informa representatives will be final.
BEHAVIOR
You will behave in a way as to create a safe and supportive environment for AI Summit event participants whether participating online or in person at The AI Summit (including The AI Summit employees, moderators, attendees, vendors, sponsors, speakers, and volunteers).
You will not engage in disruptive speech or behavior or otherwise interfere with any portion of the in-person or virtual event, or other individuals’ participation in the event.
You will not engage in any form of harassing, offensive, discriminatory, or threatening speech or behavior, including (but not limited to) relating to race, gender, gender identity and expression, national origin, religion, disability, marital status, age, sexual orientation, military or veteran status, or other protected category.
You will comply with the instructions of the moderator and any AI Summit event staff.
You will comply with all applicable laws.
SCOPE
We expect all in-person and virtual event participants (including AI Summit employees, moderators, attendees, vendors, sponsors, speakers, and volunteers) to uphold the principles of this Code of Conduct. This Code of Conduct covers the in-person event, virtual event, and all related events (social or otherwise).
CONSEQUENCES
Breaches of this Code of Conduct may result in disqualification from participating in future events and from engagement across The AI Summit blogs, online forums, and social media channels.
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact Jonathan Osing and Shanida Osakonor.
The above policies may be revised at any time by Informa and are non-negotiable. This Code of Conduct is without prejudice to Informa’s rights, all of which it expressly reserves.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognizes the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
IMPORTANT
By agreeing to speak at this event, you agree to the Speaker Terms.
By entering the event, you acknowledge recordings, video, and photographs are being taken during the event. You give unqualified consent to: Informa Tech, its agents, licenses to record, use and publicize your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.
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