The AI Summit New York

Speaker Logistics

Welcome, speakers!

We are delighted to welcome you onboard for The AI Summit New York! This page has all the information you need to prepare for the event. 

Please read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful and rewarding event.

Check Requirements Book your accommodation! 

 

Welcome, speakers!
See the Full Agenda

REQUIRED INFORMATION

If you have not done so already, please send the below information to Janelle Wilger as soon as possible by filling out  this form.

  • 100-word biography 

  • Cell number (only to be used in emergency when onsite) 

  • Job Title & Company 

  • Country & State 

  • Dietary or special assistance requirements 

Your presentation is required by Monday, November 20. (Upload to  this direct link  if you already filled out the above form).

KEY INFORMATION

To confirm your participation, please familiarize yourself with the event details below and let Janelle know if you have any questions or concerns. Note, your specific session time will be confirmed much closer to the event.

PROMOTION & SOCIAL MEDIA 

We have created customized marketing materials for all our speakers who have provided headshots. If you haven’t received yours, please reach out to Asrafudin Iswara

If you’re sharing on social media, feel free to use this copy with the event hashtag so we can amplify:  

‘Excited to announce that I am speaking at The #AISummit New York. Strengthen your strategy in the commercial heartland of applied AI, December 6-7. Check out the line-up at https://newyork.theaisummit.com/see-speakers!'

Make sure to RSVP to our  LinkedIn event so your network knows you’re involved (and for a sneak peek at who else is coming).  

 

VENUE & TIMINGS

Venue

The Javits Center
655 West 34th Street,
Manhattan, New York City, 10014

Expo Opening Time

Wednesday, December 6, 2023, Wednesday (8.00 am – 4:00 pm)
Thursday, December 7, 2023, Thursday (8:00 am – 4:30 pm)

Registration & Check In

Speakers do not need to register themselves. A speaker pass will be generated for you for collection simply by providing your name onsite at Speaker Registration. Your ticket gets you access to all stages, expo areas, and includes refreshment vouchers.  

Please report to the venue one hour before your session and to your session room twenty minutes before it starts. When arriving onsite, report to the registration area to collect your badge. 
 

TRAVEL & ACCOMMODATION

The cost of flight and accommodation is not included in your pass, please arrange your own travel and accommodation, if necessary. Use our discounted rates to secure a hotel booking if necessary. We recommend you book as soon as possible. 

VISA 

If you need a visa to attend the event, please contact  Janelle  for a personal letter of invitation for your application. Please include the following details and any other requirements from your embassy/governing body: 

  • Full name on Passport: 

  • Job Title & Company: 

  • Passport number: 

  • Passport issue date: 

  • Passport expiry date: 

  • Nationality: 

  • Date of Birth:  

YOUR ROLE - PRESENTER

GENERAL INFORMATION

  • We require your PowerPoint file in advance – a 16:9 aspect ratio is required.  Please upload your PPT presentation here before November 20th, 2023.  

  • We ask that you rename your PPT presentation before uploading it to: Speaker’s Name_Session Title 

  • A laptop, projector, screen, and microphone will be provided.  

  • Presentations should be submitted in English and format are preferred in 16:9 with a minimum font size of 24 so that text is easily legible. 

  • Please bear in mind the time allocated, which includes 5 minutes for questions. 

  • If you would prefer your presentation not to be made available to delegates on the conference website, please let Janelle know. 

TECHNICAL REQUIREMENTS:

  • To avoid any potential technical problems on the day, please let us know as soon as possible if you have any particular technical requirements such as internet access on stage, non-standard software, running of movies/audio, or custom fonts. This will ensure we have everything ready for your presentation. 

  • All videos should be provided in .h264 format in the highest res possible .mov. 

  • If you use custom fonts for your presentation, those fonts must be provided with your slide deck.

SLIDES:

  • When preparing your presentation, please bear in mind the time allocated to you which includes 5 minutes for Q&A at the end of the presentation.

  • Your presentation should begin with the key points, in line with your session description.

  • When preparing your presentation, please consider the contrast between background color, font color, and size (no less than size 24), for optimum clarity. 

  • The presentation language is English.

  • It is requested that all speakers have checked their slides at the beginning of the break before their session starts in the session room. Please ensure that you are back in the conference room 20 minutes before your session starts; you will be introduced to the Chair. It is essential that you check into the room even if you are not using slides.

YOUR ROLE – PANELIST

  • Moderators will contact panelists before the event to discuss running individual panels.

  • They may organize an onsite meeting to run through the finer details of the session.

  • Panelists and moderators need to be in the session room at the beginning of the break before the panel starts. All panelists will be equipped with a microphone prior to the start of the panel session.

  • There will be no presentations; panel sessions will take a question-and-answer format. 

YOUR ROLE - CHAIR

  • You will have 10-minute opening remarks and introduction sessions throughout the day.

  • An information chair pack with biographies, photos, and titles for each session will be provided before the event.

YOUR ROLE -  MODERATOR

  • Before the event, the producer will connect you to the panelists to make introductions.
  • Welcome and introduce the panelists in the panel.
  • Introduce the subject and moderate the discussion in the forum.
  • Include questions from the floor.
  • Wrap up with some closing remarks.
  • An information pack with biographies and photos of your panel will be provided before the event.

FILMING YOUR SESSION

Some of the sessions may be filmed. If you do not wish to be filmed, please let us know via email by November 20, 2023. 

We are also offering speakers the opportunity to purchase their recording fully edited along with promotion of the session through aibusiness.com. This is a great opportunity to maximize the impact of your thought leadership beyond the four walls of the event. Please reach out to  Bhavik Parekh  and  Kari Wilde  to discuss more.  

Experts in AI Editorial Interviews 

Taking place at our onsite AI Business TV news desk, these 10-15 minute editorial interviews will be hosted on the AI Business site, and promoted on social media and newsletters. Access some past examples on the news site.  Please reach out to  Bhavik Parekh  and  Kari Wilde  to discuss more.  

PASSES FOR COLLEAGUES

We’d love to host your colleagues at the event to ensure you’ve got friendly faces in the audience. You should have received a code for your complimentary Delegate Passes via Asrafudin Iswara, along with a custom social card. If you haven't,  please reach out
 

Logistics questions? Contact Janelle Wilger

Additional Policies

CODE OF CONDUCT

We believe our community should be truly open for everyone. As such, we are committed to providing a safe, friendly, and welcoming environment for all, regardless of gender, sexual orientation, disability, ethnicity, or religion.

This code of conduct outlines our expectations for participant behavior, as well as the consequences for unacceptable behavior, for both the in-person event and the virtual event.

We invite all sponsors, speakers, attendees, media, exhibitors, and other participants to help us create a safe and positive conference experience for everyone. All determinations of appropriate or inappropriate behavior are in Informa’s sole discretion and the decision(s) of the Informa representatives will be final.

BEHAVIOR

You will behave in a way as to create a safe and supportive environment for AI Summit event participants whether participating online or in person at The AI Summit (including The AI Summit employees, moderators, attendees, vendors, sponsors, speakers, and volunteers).

You will not engage in disruptive speech or behavior or otherwise interfere with any portion of the in-person or virtual event, or other individuals’ participation in the event.

You will not engage in any form of harassing, offensive, discriminatory, or threatening speech or behavior, including (but not limited to) relating to race, gender, gender identity and expression, national origin, religion, disability, marital status, age, sexual orientation, military or veteran status, or other protected category.

You will comply with the instructions of the moderator and any AI Summit event staff.

You will comply with all applicable laws.

SCOPE

We expect all in-person and virtual event participants (including AI Summit employees, moderators, attendees, vendors, sponsors, speakers, and volunteers) to uphold the principles of this Code of Conduct. This Code of Conduct covers the in-person event, virtual event, and all related events (social or otherwise).

CONSEQUENCES

Breaches of this Code of Conduct may result in disqualification from participating in future events and from engagement across The AI Summit blogs, online forums, and social media channels.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact Jonathan Osing and Shanida Osakonor.

Shanida.osakonor@informa.com

Jonathon.osing@informa.com

The above policies may be revised at any time by Informa and are non-negotiable. This Code of Conduct is without prejudice to Informa’s rights, all of which it expressly reserves.

 

SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognizes the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment.  
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavor to utilize environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.

IMPORTANT

By registering for this event, you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licenses to record, use and publicize your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.

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