The AI Summit New York

Speaker Logistics

Welcome, Speakers!

We are delighted to welcome you on board the conference program for The AI Summit New York. This page details all the information you need to prepare for the event.

Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!



Welcome, Speakers!

Required Information

Please send the below information to Sandra as soon as possible:

  • 100-word Biography – for inclusion on the website and so the Chair can introduce you correctly
  • High-res Headshot photo – for inclusion on the website, in JPG or PNG format
  • Mobile Number – for onsite contact and required for contact tracing
  • Twitter Handle - for promotion of your presence at the Conference
  • Dietary Requirements – if any, please specify.
  • Special Assistance – please inform us if you require any specific assistance at the venue.
  • Region or State in USA

If you have already submitted your biography and photo - please check your biography and photo here

if you have not, please provide it here.



To confirm your participation, please familiarise yourself with the event details below and let me know if you have any questions or concerns. Do note, your specific session time will be confirmed much closer to the event.

Venue & Timings


The Javits Center
655 West 34th Street,
Manhattan, New York City, 10014

EXPO Opening Time

Wednesday, December 7, 2022, Wednesday (8.00 am – 5.30 pm)
Thursday, December 8, 2022, Thursday (8.00 am – 5.30 pm)


Please find The AI Summit New York 2022 current agenda here. Please note that the timings are subject to change.

For your most up-to-date time, please check the website.


The cost of flight and accommodation is not included in your pass, please arrange your own travel and accommodation, if necessary. You can make a hotel reservation at a reduced rate here.

We recommend you book as soon as possible to avoid disappointment.


Our parent company, Informa, runs 450 branded business-to-business events a year and has put in place a comprehensive range of enhanced standards that make the health and safety of everyone who attends The AI Summit & IoT World Austin a priority.

In the past year, we have safely and successfully run three face-to-face editions of The AI Summit & IoT World with enhanced measures – in London, Silicon Valley, and New York.



  • We require your PowerPoint file in advance – a 16:9 aspect ratio is required.  Please upload your PPT presentation here on or before Tuesday, October 18 2022.  We ask that you rename your PPT presentation before uploading it to, Speaker’s Name - Company Name

  • Please be aware that all Presentations should be sent as PPT files (and not PDF).

  • There will not be a MAC available onsite; should you wish to bring your own please let us know. Ensure you bring any adaptors that enable you to output from your MAC providing our technicians with DVI, HDMI, or Display Port. 

  • Please bear in mind the time allocated which includes 5 minutes for questions.

  • If you would prefer your presentation not to be made available to delegates on the conference website, please indicate on the form when you are uploading your file.

  • Please ensure that you arrive in the break before your presentation. Please also bring an updated version of your presentation with you on a USB drive as a backup.

  • Please note that sessions in the morning keynotes will take place in person and will be live-streamed online.

  • During session breaks, speakers will have the time to go through their presentations with the technical team in the session rooms and will be shown how they can forward slides. For a seamless transition between speakers on the day, we will run all presentations on a central laptop which will be operated by the technical team. Speakers will be able to forward slides using a remote mouse from the stage.

  • We request you bring a backup copy of your presentation to the conference on a USB memory stick.

  • All speakers will be equipped with a microphone prior to the start of the session they are participating in.


  • To avoid any potential technical problems on the day, please let us know as soon as possible if you have any particular technical requirements such as internet access on stage, non-standard software, running of movies/audio, or custom fonts. This will ensure we have everything ready for your presentation. 

  • All videos should be provided in .h264 format in the highest res possible .mov. Should you have a different format, please check this with Sandra asap.

  • If you use custom fonts for your presentation, those fonts must be provided with your slide deck.


  • When preparing your presentation, please bear in mind the time allocated to you which includes 5 minutes for Q&A at the end of the presentation.

  • Your presentation should begin with the key points, in line with your session description.

  • When preparing your presentation, please consider the contrast between background color, font color, and size (no less than size 24), for optimum clarity. There is no template slide to use.

  • The presentation language is English.

  • It is requested that all speakers have checked their slides at the beginning of the break before their session starts in the session room. Please ensure that you are back in the conference room 20 minutes before your session starts; you will be introduced to the Chair. It is essential that you check into the room even if you are not using slides.

  • Speaker presentations will be uploaded onto the app after the event as a PDF file. Should you not wish your presentation to be uploaded please let me know by return.


  • Moderators will contact panelists before the event to go through the running of individual panels. They may also organize an onsite meeting to review the finer details of the session.

  • Panelists and moderators will need to be in the session room at the beginning of the break before the panel starts.

  • All Panelists will be equipped with a microphone prior to the start of the panel session.   There will be no presentations; panel sessions will take a question-and-answer format.


  • You will have 10-minute opening remarks and introduction sessions throughout the day.

  • An information chair pack with biographies, photos, and titles for each session will be provided before the event.


  • Before the event, the producer will connect you to the panelists to make introductions.
  • Welcome and introduce the panelists in the panel.
  • Introduce the subject and moderate the discussion in the forum.
  • Include questions from the floor.
  • Wrap up with some closing remarks.
  • An information pack with biographies and photos of your panel will be provided before the event.


If you need a visa to attend the event, please contact Sandra for a personal letter of invitation to assist with your application. Please include the following details and any other requirements from your embassy/governing body:

  1. Full name on Passport:
  2. Job Title & Company:
  3. Passport number:
  4. Passport issue date:
  5. Passport expiry date:
  6. Nationality:
  7. Date of Birth: 


Some of the sessions may be filmed. If you do not wish to be filmed, please let me know, via email by October 18th, 2022.


We’d love to host your colleagues at the event to ensure you’ve got friendly faces in the audience; you will have received a code for your complimentary All Access tickets along with a custom social card. If you are yet to receive this, please reach out.

Remember, anyone can attend the wider event with a Free Expo Pass - if you are speaking on the Headliners or Quantum Computing Summit stages, these are free to access with this pass. (Unfortunately our free expo passes are fully booked! Sign up here to be notified if any become available)

Additional Policies


Informa Tech provides an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality, or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.


Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognizes the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment.  
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavor to utilize environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.


By registering for this event, you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicize your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.

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